PRIVACY POLICY
Students Wellbeing Foundation of India (SWFOI)
1. Introduction
Students Wellbeing Foundation of India (SWFOI) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect use store process and protect your data when you access our website apply for membership volunteer donate or interact with our services.
By using our website or submitting any information to us you agree to the terms outlined in this Privacy Policy.
2. Who We Are
Students Wellbeing Foundation of India (SWFOI) is a Section 8 company operating in India with the objective of student welfare safety wellbeing empowerment and community support.
This policy applies only within India and is governed by Indian laws.
3. Information We Collect
We collect information to verify identity provide support manage memberships and ensure safety.
Personal Information
• Full name
• Email address
• Phone number
• Date of birth
• Gender
• Address
Student and Educational Information
• College or institution name
• Course details
• Student status
• Academic related information
Membership and Volunteer Information
• Application details
• Role selection such as member volunteer or leader
• Area or location details
• Background information relevant to participation
Donation and Payment Information
• Donation amount
• Payment method
• Transaction reference
• Bank or payment gateway confirmation
SWFOI does not store card details. Payments are processed via secure gateways or authorised banking channels.
Sensitive Verification Documents
For verification and safeguarding purposes only we may collect
• Aadhaar card
• PAN card
• Passport
• Driving licence
• Birth certificate
These documents are collected strictly for identity verification compliance and safety purposes.
Technical and Usage Information
• IP address
• Browser type
• Device information
• Cookies and analytics data
• Website interaction behaviour
4. Purpose of Data Collection
We collect and use your data only for legitimate purposes including
• Identity verification
• Membership and volunteer onboarding
• Issuing digital or physical ID cards
• Providing student support and services
• Processing donations and payments
• Legal and regulatory compliance
• Communication and updates
• Safety and safeguarding requirements
• Website performance and improvement
5. Legal Basis for Processing
SWFOI processes personal data based on
• Your consent
• Legal obligations
• Legitimate organisational interest
• Safeguarding and protection needs
Providing data is voluntary but refusal may limit your ability to access services membership or volunteer opportunities.
6. Data Storage and Security
We take data protection seriously.
• Data is stored securely with restricted access
• Sensitive documents are handled with strict confidentiality
• Only authorised personnel can access personal information
• Reasonable technical and organisational safeguards are in place
However no digital system is fully immune and SWFOI cannot guarantee absolute security.
7. Data Sharing and Disclosure
SWFOI does not sell rent or trade your personal data.
We may share information only
• With authorised internal teams
• With trusted service providers such as payment gateways
• When required by law or government authorities
• To protect students safety or prevent harm
All third parties are expected to maintain confidentiality.
8. Cookies and Tracking
Our website uses cookies and analytics tools to
• Improve user experience
• Understand visitor behaviour
• Enhance website performance
You may disable cookies through your browser settings but some features may not function properly.
9. Data Retention
We retain personal data only as long as necessary for
• Verification
• Legal compliance
• Operational requirements
SWFOI reserves the right to retain certain information even after membership volunteer association or donation ends where legally required.
10. Rights of Users
You may request
• Access to your data
• Correction of inaccurate information
However SWFOI reserves the right to refuse requests where disclosure may
• Compromise safety
• Violate legal obligations
• Impact organisational integrity
Membership volunteer or donor status does not grant ownership or control rights over SWFOI data systems.
11. Minors
Members and volunteers aged fifteen to seventeen may participate with limited access and safeguards.
Leaders must be eighteen or above.
By submitting data you confirm that age requirements are met.
12. Limitation of Liability
SWFOI shall not be held liable for
• Misuse of information provided by users
• Incorrect or false data submitted
• Third party breaches beyond reasonable control
Users are responsible for providing accurate information.
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13. Policy Updates
SWFOI may update this Privacy Policy at any time without prior notice.
Continued use of the website constitutes acceptance of the updated policy.
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14. Contact and Grievance
For privacy related concerns contact
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Final Legal Note
By using this website submitting forms donating or registering with SWFOI you acknowledge that you have read understood and agreed to this Privacy Policy.